Scanning is acceptable...
If you want to manage your accounting completely digitally and say goodbye to the filing cabinet, you should refer to the "digital scanning". The "replacing scanning" has been legally binding since 2013 and was introduced to reduce bureaucracy. With this process, you can bring about a reversal of the burden of proof. This means that you can now digitize the document and raise the original. This requires specified documentation of the scan and encryption of the file. The scanned file can then be used officially to prove the business transaction and the former paper original in the shredder. That creates a lot of space in the office and at the same time, it's good for your tax. Oh, and of course, Kontist can help you out a lot with this.
Annnnnd all the other stuff!
Paperless document storage or ''The Cloud'' allows you to securely store and backup important files and documents. In addition to reducing paper use, paperless document storage allows you to share files with employees and customers without the cost of faxing or mail services. Off-site file storage gives you added security and complete control over who can access documents.
Paperless meetings save the hassle of printing too, you know it won't work! Instead of printing handouts for meetings, take advantage of information sharing technology. A simple HDMI cable is all that’s needed to cast a slideshow presentation from your laptop or phone to a television or projector. At the end of the meeting, the presentation can then be shared with participants through the cloud. Fancy printed presentations are so 2012. Also, copying documents with scanners and scanner apps is genius - simply use a printer’s scanner or download a scanning app to your tablet or phone. As a security precaution, shred documents after uploading them. Very FBI. Use e-signatures. Signing contracts and agreements no longer mean printing out long documents for a couple of signatures. E-signatures are considered legally binding and allow you and your clients to review and sign documents anywhere.
One of the potential disadvantages of going paperless is a possible increase in energy consumption as you'll switch to reading documents through electronic devices so make sure you invest in energy-efficient equipment. You could consider installing LED lighting and other energy-saving equipment helps offset the cost of increased electronic usage.
Of course, Kontist has got you covered when it comes to paperless banking - do not worry there! We just know a lot of people working for themselves are ready to take the step, or have been thinking about it for some time and just needed a little inspiration. Join us on the paperless revolution and save yourself time, money and space - does it get better than that?!
Just kidding (it is indeed good, though), we would not be so heavy-handed to end like that. Only you know whether your business and customers are ready for a paperless workplace. Paperless businesses face their own challenges, and no system is perfect, but for businesses that want a more efficient and secure method of documentation, a paperless office is an ideal choice. For others, the cost of equipment and recycling digital equipment may be higher than that of a paperless solution. You know your business best. Make the choice that’s right for you! And anyway, with Kontist at least - your banking is smooth and technologically advanced as possible.